Manual Methods to Convert OST Files to PST

by Andy Wosko | On January 29, 2020 | Under Email Migration

Free Methods to convert ost to pst

When your work on the MS Outlook, then you only consider it as an efficient email manager that Microsoft has designed to manage your emails, whether personal or professional. You may also be aware of its benefits that you can write an email even in the offline mode and later send it when there is an Internet connection. But you may become surprised when I tell you that you can even export your data to an external file. Yes, not an mail but an actual data file. The output data file can be used in another email account on Outlook, or you can save it as a backup.


Actually, the Outlook stores its data in two separate data files, OST and PST. Whenever there is a problem in any of the data file, then you will not be able to access your mailbox content. There are many issues which make it necessary to convert the OST into PST and some of them are following:


When Exchange Server is down.


When the Exchange Server is facing a downtime, then the content of the OST file will not be accessible at the Outlook. If the downtime increases, then it will be convenient to convert the OST file to PST.


Exchange Server account gets deleted accidentally.


To recover the data from the deleted Exchange account, you need to convert the OST to PST.


Exchange Server upgrade.


When you update your Exchange Server version from older to latest one, then you can either use the complex migration method or just convert the data file easily.


Longer Exchange Server maintenance.


The large business organizations need to run some crucial maintenance regularly and the maintenance process may run for several days. In such conditions, it is better to convert the data file rather than wait fora longer period of time.


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If you are facing any such above-mentioned complications, then this article has some easy solutions for you. Let’s check them one by one.


Method 1. Export OST file to PST.


By using this method, you can create a new PST file having the same content as the OST file.


Step-1: Start Outlook and click File.



Step-2: Go to Open & Export and click Import/Export.



Step-3: Choose the second option of Export to a file and click Next.



Step-4: Choose the second option of Outlook Data File(pst) and click Next.


Step-5: Choose your account and click the Filter button to apply some important filters.



Step-6: Apply the filters from three categories –Messages, More choices, and Advanced. Then click OK.


Step-7: Click Next.


Step-8:Click the Browse button to choose a location for the PST file.


Step-9: At last, click Finish.



Step-10: Go to your selected location and verify that a PST file is present there.



Method 2. Create an Archive file.


There is an option for AutoArchive your account’s data so that it will work as a backup in case some emergency occurs. Here are the steps:


Step-1:Open Outlook, click File and go to Options.


Step-2: In the Advanced category, click AutoArchive Settings.



Step-3: Choose the options ‘Move old items to’ and browse a safe location for the data. Finally, click OK.



Method 3. Drag-and-Drop.


It is the simplest method where you can create a new account and apply the drag and drop method from the older account to a new account. But this method would not be useful for large messages having some sizeable attachments.



Although, you can use the above-mentioned methods are quite capable of handling the export job for OST files, but as soon as the size of data increases and the number of accounts grows, you will find the methods inadequate. That’s why you should go for a professional OST to PST software that can convert the OST file data to PST for you.

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